CN102903171B - Self-service type intelligent entering checking invoice processing system and method - Google Patents
Self-service type intelligent entering checking invoice processing system and method Download PDFInfo
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Abstract
The invention discloses a self-service type intelligent entering checking invoice processing system which mainly comprises a plurality of invoice scanning checking terminals, a database server, a standby server, an SAP system. The database server is in two-way communication with the invoice scanning checking terminals, the standby server and the SAP system. Each invoice scanning checking terminal comprises an invoice special scanner and a PC terminal carrying a client-side of an invoice scanning checking system. The SAP system comprises an SAP invoice concentrated checking terminal, an SAP invoice checking processing platform and an SAP DMS management platform. The self-service type intelligent entering checking invoice processing system has the advantages of improving invoice processing efficiency and check accuracy, reducing costs of enterprises and avoiding settlement queuing waiting by suppliers and the like.
Description
Technical field
The present invention relates to a kind of invoice intelligent processing system, relate in particular to a kind of self-help intelligent typing and test receipt processing system and the method examined.
Background technology
Invoice in current ERP system is tested to examine and is mostly relied on hand inspection, the manual typing of invoice data, sets up invoice voucher and transfers items by pen by hand.And invoice scanning recognition technology is nearly all only used in that invoice data obtains or authentication phase, or only invoice data is generated to interface document and call for other operation systems.Seamless integrated owing to invoice scanning recognition technology and company ERP system not being carried out, so be the work that relies on the side of purchasing personnel and complete invoice processing more, whole efficiency, the gentle invoice processing power of Automated water are still lower.
Although there is the VAT invoice scanning recognition technology of mentioning Han Wang company in prior art, it does not realize invoice scanning recognition technology and ERP operation system and carries out the real-time exchange of seamless integrated and data; More do not realize supplier self-service complete invoice can only typing and automatically test carefully, do not realize the seamless connection of operation flow.
Although there is the invoice scanning system disclosing in prior art, but disclosed system still rests on the OCR scanning recognition stage of invoice, finally invoice data is generated to interface document, for the other system of company, share and call, do not embody with other system and carry out fully integrated content, do not carry out effective integration with operation system, there is no the verification of SAP invoice yet, there is no the storage administration of SAP image documents, more do not join the functions such as the printing of document and report query.
Chinese patent (application number: 01107625.9, patent name: the making out an invoice of VAT invoice, authentication and querying method and information management system thereof), description be making out an invoice and authenticating of VAT invoice, be the business that supplier holds; The invoice of not realizing supplier receives, and testing of invoice examined and follow-up financial process process, more do not solve the related question between order and invoice, does not still solve supplier and client and links up face-to-face the inefficient problem of bringing.
Summary of the invention
Object of the present invention is exactly in order to address the above problem, and provides a kind of self-help intelligent typing to test and examines receipt processing system and method, and it has the invoice of raising treatment effeciency and tests careful accuracy, reduces enterprise cost, the advantage of avoiding supplier to settle accounts waiting in line.
To achieve these goals, the present invention adopts following technical scheme:
Careful receipt processing system is tested in a kind of self-help intelligent typing, mainly comprises: careful terminal, database server, standby server, SAP system are tested in several invoice scannings; It is all two-way communication that described database server and invoice scanning are tested between careful terminal, standby server, SAP system; Described invoice scanning is tested careful terminal and is comprised invoice dedicated scan instrument and carry invoice scanning the PC terminal of testing careful system client; Described SAP system comprises concentrated careful terminal, SAP invoice checking treatment platform and the ERP DMS management system tested of SAP invoice.
Above-mentioned a kind of self-help intelligent typing is tested and is examined the applied method of receipt processing system, is divided into the following steps:
Step 1: start, SAP invoice is concentrated to test and examined whether this invoice business of terminal judges is particular service; If particular service just enters step 5; If not particular service, just enter step 2;
Step 2: supplier logs in invoice scanning and tests careful terminal;
Step 3: Supplier Selection, after settling accounts procurement contract, adopts invoice dedicated scan instrument scanning invoice;
Step 4: when supplier submits invoice data to, invoice scanning is tested and examined terminal and on backstage, invoice data is tested automatically carefully, checks that whether invoice is consistent with procurement contract information, returns to step 4 if inconsistent; If unanimously just invoice data is saved in to local database server, and be submitted to ERP DMS management system, then enter step 6;
Step 5: particular service is carried out to the manual input of invoice information;
Step 6: supplier tests careful member to invoice and submits an invoice of having uploaded to, invoice is tested careful member and is examined terminal examination invoice data by concentrated the testing of SAP invoice; If examination result correctly just enters step 7, if incorrect, just finish;
Step 7: invoice is tested and examined member's confirmation invoice data, provides invoice confirmation of receipt list to vendor print;
Step 8: clearing accounting checking of invoice data; If checked result correctly just enters step 9; If incorrect, just return to step 6;
Step 9: SAP invoice checking treatment platform is prefabricated invoice voucher in batches, the generation accounts payable of transferring items after audit, finishes.
The concrete steps of described step 3 are:
(3-1): supplier opens invoice dedicated scan instrument, put on request individual invoice and build scanner cover plate;
(3-2): scan and identify invoice;
(3-3): as this order has multiple invoices, repeating step three, completes the scanning recognition of the whole invoices of this order;
(3-4): the lift-launch invoice scanning that utilizes invoice scanning to test careful terminal is tested the PC terminal of the system of examining and uploaded invoice data;
The concrete steps of described step 4 are:
(4-1): invoice information automatic Verification, system is carried out verification to invoice data on backstage automatically according to the invoice verification rule of order, ERP business datum and system customization; If meet verification rule system can point out and upload successfully, the invoice intelligence typing of this order with automatically test the bundle of concluding, system continues these other orders that need settle accounts of processing; If do not meet verification rule, upload failure, system also has the problem that corresponding miscue exists with explanation invoice, enters (4-2);
(4-2): supplier checks invoice collation relevant information one by one according to above-mentioned prompting, if invoice is errorless, be the identification problem of invoice, according to ticket information, correct and preserve strictly according to the facts invoice data, then enter (4-1); If find, invoice is wrong, and if be following reason: invoice issuing is wrong, invoice wrong or invoice number corresponding to order be to not yet completing typing, now need corresponding order to prepare correct invoice, delete the wrong invoice having scanned, then enter step 3;
(4-3): supplier need settle accounts order by this and all finish dealing with, log off and fetch invoice, finishing.
Careful terminal is tested in the invoice scanning of described step 4 provides invoice dedicated scan instrument to carry out the self-service intelligent typing that completes invoice data to supplier, for scanning input, obtain invoice data and the picture after scanning recognition is sent to ERPDMS management platform, the supplier in SAP system and procurement contract information can be returned the scanning to invoice and test careful terminal;
The invoice scanning of described step 4 is tested the SAP invoice of examining terminal and step 6 and is concentrated to test and examine between terminal real-time, interactive invoice data and test careful status information;
The SAP of described step 6 concentrates to test and examines terminal for examining the validity of invoice, to whether meeting three single couplings, examines;
The SAP of described step 6 concentrates to test and examines terminal the invoice data of having examined is sent to SAP invoice checking treatment platform.
The SAP invoice checking treatment platform of described step 9 comprises in batches prefabricated transfer items platform and the invoice platform of formally transferring items, be mainly used in invoice voucher automatically prefabricated and invoice formally transfer items;
Careful terminal is tested in the invoice scanning of described step 3 and step poly-four, provides and has comprised that user identifies, treats that contract for settling accounts inventory shows inquiry, invoice scanner uni data acquisition, invoice data correction, invoice information automatic check function.The scheme that system is taked is by SAP download interface program, timing will test examine desired data from SAP system synchronization to local database server, formation local data base supplier information, contract information.The typing of invoice, test that to examine to be foundation according to the data that leave in local database server, it constantly receives the request of access from multiple client terminals, by invoice, scan and test careful terminal, in supplier, held the scanning recognition of invoice data and automatically tested careful.Self-service testing examined desired data and comprised: supplier data, contract dataset and purchase number formulary certificate.Because data volume is larger, to consider and reduce SAP system loading, the synchronization scenario of above-mentioned data is regularly to incite somebody to action more new data every day to be passed to local database server by SAP system.
Described contract dataset is for limiting the current scope that can process procurement contract of supplier, and whether qualified for checking the invoice data that supplier submits to, scope is Dd every day and the procurement contract of not making out an invoice, transmit data and comprise: purchase order number, the purchase order amount of money, the purchase order amount of tax to be paid, settlement amounts (invoice is transferred items containing tax volume), procurement contract are settled accounts sign, arrival date, factory's title, vendor number, contract in batches and whether are allowed the data such as clearing sign;
When described supplier data is logined for verification supplier, whether duty paragraph is correct, and the corresponding table as vendor number with duty paragraph checks that whether the duty paragraph in invoice is corresponding with the vendor number in purchase order; Scope is that supplier is newly-increased, the supplier of change, transmit data and comprise: vendor number, vendor name, Taxpayer Identification Number, supplier's address phone, supplier data in SAP system deleted or freeze after, data mode also will be delivered to invoice scanning recognition system;
Whether the described number formulary of purchasing according to correct for the side's of purchasing information of verification invoice, transmit data and comprise: purchasing unit coding, purchasing unit title, Taxpayer Identification Number, address phone.
Described user's identification refers to that supplier inputs Taxpayer Identification Number by keyboard, when duty paragraph input is correct, logs in and is verified, and enters into next step operation, otherwise the input error of prompting duty paragraph need to be re-entered;
It is described after contract for settling accounts inventory shows that inquiry refers to that supplier logs in, can directly browse to the procurement contract inventory that our unit possesses terms of settlement, and the factory's title, entry time, the contract that show each contract do not contain the information such as tax volume, total Value of Contract, this contract that need settle accounts of Supplier Selection carries out invoice scanning, realizes easily the associated of invoice data and order;
Described invoice scanner uni data acquisition refers to the invoice information recognition function that supplier provides by invoice dedicated scan instrument, scanning invoice information and picture are delivered to PC terminal, PC terminal is converted into structural data by the unstructured information on invoice, system log (SYSLOG) invoice scan-data and image information, and be saved in local database server;
Described invoice data correction refers to that whether seven factor datas of supplier's desk checking scanning recognition are correct, if all identification is correct for invoice information corresponding to this order, uploads; Otherwise, can be by uploading again after supplier's update information, now system can be made eye-catching mark to modification information, to point out invoice to test the personnel of examining, modification information is carried out to secondary-confirmation work, with certified invoice accuracy; Described seven factor datas are 1 invoice code, 2 invoice numbers, 3 make out an invoice date, 4 amount of money, 5 amounts of tax to be paid, 6 purchasing unit Taxpayer Identification Numbers, 7 sales unit's Taxpayer Identification Numbers;
Described invoice information automatic Verification refers to when supplier confirms to upload, system will check according to the invoice data verification rule of working out the information of uploading, mainly comprise following aspect: seller and buyer's duty paragraph whether correct, whether the date of making out an invoice correct, invoice is consistent containing tax volume with order containing tax volume, invoice does not contain difference that tax volume and order do not contain tax volume whether within tolerance.Automatically test and examine the data passed through, system passes to SAP system by invoice data in real time by local database server, comprises seven factor datas of seven factor datas, user's revision of invoice scanning, the address of modified logo, submission date, invoice picture whether; Test careful unsanctioned data and be kept at local database server, after can being modified by supplier, submission is tested careful again.
The SAP invoice of described step 6 is concentrated and is tested careful terminal, by integrated invoice business information interface, for invoice, testing the personnel of examining carries out invoice and confirms to provide comprehensive and up-to-date business datum, invoice to test the personnel of examining can to concentrate to test in careful terminal at SAP invoice and examine invoice.SAP invoice is concentrated to test and is examined terminal the check result to invoice information can be provided, and to help to test the personnel of examining, completes and examines action.
SAP invoice is concentrated to test and is examined the structural data that terminal Real-time Obtaining imports into from local database server, show invoice data and corresponding procurement contract information, and invoice data is carried out automatic Verification and shows check results, show in-problem data with color and warning mark, help to test the personnel of examining and test to examine and confirm operation.
The SAP invoice of described step 6 concentrates the automatic Verification content of testing careful terminal to comprise: whether supplier, when the scanning of operation invoice, revises overscanning data; Whether procurement contract data changed on the same day; Whether procurement contract is for settle accounts in batches; Whether procurement contract is not consistent with the amount of money of receiving containing tax volume; Received and do not made out an invoice the amount of money and invoice containing the difference of tax volume whether within tolerance; Whether procurement contract is consistent with invoice gross containing tax volume.
To testing, examine the invoice passing through, system allows to refuse to process again, if but invoice executed invoice is prefabricated, can not carry out this operation.Invoice intelligent processing system can record and test the fruit of concluding, tests careful personnel's account, test the information such as the time of examining.Test examine personnel complete test examine confirm after, SAP system can be tested the invoice of order and examine state transfer to local data base in real time, to upgrade invoice wherein, test careful state, supplier scan to test by invoice and examines terminal and can real-time query to invoice, test and conclude really and other historical contract datasets such as the pay status of contract.
The invoice confirmation of receipt list of described step 7, lists whole invoice schedules of the corresponding procurement contract of this submission of supplier, by invoice, is tested and is examined member and receive an a/d and on confirmation form, sign and confirm and hand over supplier to join voucher as invoice.Content comprises vendor name, procurement contract number, invoice number, tests the personnel of examining, tests and examine the date.
Invoice in the invoice checking treatment platform of described step 9 is the prefabricated platform of transferring items in batches, in existing ERP system, strengthening exploitation realizes, batch, invoice voucher generation automatically and the function of transferring items are provided, and can customize the poor processing mode of tax of all kinds business.The prefabricated program of transferring items of invoice batch is tested careful system Real-time Obtaining from invoice and has been tested the careful invoice data passing through, realize batch invoice voucher prefabricated, and record the prefabricated voucher number of invoice, supply user's checking of invoice content and carry out invoice verification and transfer items, the groundwork that makes accounting process is no longer input data, but checks data.
The ERP DMS management system of described step 4, at existing SAP DMS(Document Management System) strengthen exploitation in system and realize, as the stores archive system of invoice photo-document, and set up the associated of invoice image documents and procurement contract.Main process comprises: scanner scanning invoice obtains invoice image file; Invoice image file is kept to local database server; ERP system timing is obtained invoice image file from invoice scanning system; By invoice image file upload to ERP DMS management system.
The scanning of described invoice is tested careful terminal, SAP invoice and is concentrated and test the invoice query function that careful terminal, SAP invoice checking treatment platform are all provided convenience, after user's (comprising supplier) logs in, and all can real-time query invoice data and current treatment state thereof.System provides multiple queries condition to facilitate the inquiry of invoice, and the querying condition providing comprises: buying voucher number, invoice code, invoice number, the date of invoice, supplier's duty paragraph, test and examine the date, test careful state, prefabricated voucher numbering, prefabricated voucher date, invoice taxation declaration date etc.
The particular service of described step 5 refers to Bu Shi our unit of Gou Fang unit or the Bu Shi procurement contract supplier of Xiao Fang unit but need to complete the invoice business of accounting processing, because cannot pass through the typing of invoice scanning system, need concentrate to test at invoice and examine terminal and test the manual typing invoice data of the personnel of examining and examine and pass through by invoice.
Described SAP system can also be by the invoice scan-data in system and the invoice Auto-matching verification between taxation declaration data, retrieve any inconsistent invoice of existence seven factor data between two systems, offer managerial personnel and carry out corresponding inspection and subsequent treatment, meet the requirement that account tax conforms to.
Beneficial effect of the present invention:
The present invention program is compared with current programme, novelty is mainly reflected in the intelligent typing of invoice and automatically tests pre-trial putting, by invoice scanning recognition and ERP operation system have been carried out to seamless integrated and real-time exchange data, invoice business rule is integrated in invoice scanning submission process, according to the general verification of invoice rule and business rule, carry out disposable verification feedback result to supplier, realization completes the intelligent typing of invoice and automatically tests careful by supplier is self-service; Ticket information adopts computer check artificial to save, and can raise the efficiency and accuracy; And the system that some have existed mainly still rests on the OCR scanning knowledge function of invoice, then carry out the initial verification of invoice, after invoice data is generated to interface document, for company's other system, share and call, do not embody the content of carrying out organic integration with ERP system, whether invoice accurate also needs to carry out further verification.
After supplier's login system, can see and treat contract for settling accounts inventory, after selection enters order, again the invoice under this order be processed, solve simply and effectively the related question between order and invoice.
The present invention program has also realized the coordinated management of invoice business, by the plural different subjects of this system coordination or role, harmoniously complete invoice and process business, the overall process of integration, the processing of standard invoice effectively, solve information island and asymmetric, realize operation flow seamless connection, manage better invoice business.Effect is embodied in:
(1) supplier is by invoice intelligent processing system, by easy operation self-help intelligent typing automatic Verification invoice, receipt processing system is confirmed the invoice having passed through, to unsanctioned invoice, give reason prompting, be convenient to supplier's self-discovery problem, and then on one's own initiative the invoice issuing of this enterprise carried out to standard;
(2) numerous suppliers process respectively the efficiency of invoice separately and compare the efficiency of carrying out centralized processing by the side of purchasing and obviously want high, avoided waiting in line for a long time of supplier, effectively reduce the time cost of each side, be conducive to improve payment promptness and customer satisfaction;
(3) supplier by self-aided terminal can real-time query to the pending statement of account of our unit, the current treatment state of our unit's order and invoice, has improved two-way cooperation level; The invoice treatment scheme of standard transparent make each node personnel can real-time query to invoice when pretreatment stage and state, improved the information communication efficiency between business personnel, reduced the relatively low face-to-face communication frequency of efficiency.
Further inquire into, outstanding technical progress of the present invention is also:
(1) take the intelligence typing of supplier invoice with automatically test and examine as point of penetration, the typing of the invoice of exploitation based on invoice scanning recognition technology intelligence with test careful system, and deepen exploitation with seamless integrated with SAP invoice processing module, ERP DMS management system and other ERP operation systems, form the scheme of complete advanced person's invoice intelligent processing system, comprised invoice OCR scanning recognition and automatically test careful, invoice concentrate confirm, invoice voucher generates and the robotization of transferring items, the invoice such as invoice data management is processed overall process automatically;
(2) raise the efficiency and fall cost
The application of this system can significantly improve invoice treatment effeciency, can become enterprise and complete the critical support of clearing task.
System is taked modular design, processing power can proportionally expand as required, can form enough large processing power, meets clearing needs, change enterprise's clearing staffing and increase and the passive passive situation expanding in proportion with portfolio, reduced the human cost of enterprise;
Waiting in line for a long time while having avoided supplier to test concluding calculating, is conducive to improve payment for goods and pays promptness; Be conducive to improve customer satisfaction.
(3) promote quality and help development
By invoice intelligent processing system, realize the transformation to Intelligent treatment mode by manual operations of enterprise's managing bill, make every invoice processing procedure whole process in control, invoice processing " homodyne mistake " becomes can realize target, improved work quality that testing conclude calculation and financial process, significantly reduce business and financial staff's working strength, improved employee's condition of work; Can improve contract management ability and the clearing service level of enterprise.
(4) standard utility can be promoted
The advantages such as the operation of standardized invoice treatment scheme and streamlined, function and the design of processing power open-ended modularity (comprising that the processing power on the extendible customizable and hardware system of invoice processing rule in software systems can proportionally improve), have further strengthened practicality and the replicability of native system.
Accompanying drawing explanation
Fig. 1 is system architecture schematic diagram;
Fig. 2 is that system data transmits schematic diagram;
Fig. 3 is the self-service typing of supplier and the process flow diagram of testing careful invoice;
Fig. 4 is the process flow diagram of receipt processing system.
Embodiment
Careful receipt processing system is tested in a kind of self-help intelligent typing, in concentrated invoice processing enter, to supplier, provides some invoice Intelligent treatment terminals, carries out the intelligent typing of invoice and automatically tests careful.Below in conjunction with accompanying drawing and embodiment, the invention will be further described.
The treatment state of invoice is divided three classes: backlog, to be tested examine and revise single, completed order
Described backlog: allow to test conclude calculate order all will list at this interface.Below this state, be divided into again order, the untreated order do not submitted to, test and examine unsanctioned order.The order of not submitting to refers to carry out invoice scanning (containing the order of deleting or revised invoice), but does not successfully upload the order of (or not uploading).Untreated order refers to never carry out the order of invoice processing.Test and examine after unsanctioned order refers to successfully upload, but because of other reasons, by sales counter invoice, tested the order that the personnel of examining refuse to return again.Can again upload or delete existing invoice, scan new a/d and upload.
The described list of examining and revising to be tested: uploaded successfully, but not through sales counter invoice test the personnel of examining process (by or refusal)
Order.
The described order that completed: upload successfully, and test through sales counter invoice the personnel of examining and process the order passing through.In " having completed order ", if the impact of the invoice of the order of state is deducted or has other problems, still can be return.
The hardware system of system:
(1), according to the target of the feature of ERP system, native system framework and realization, in the product type selection of invoice intelligent processing system, mainly follow following principle:
Excellent performance is with ripe: adopt the popular technique of current industry and be in numerous key areas, to have obtained the fully product of checking, be equipped with powerful server and I/O processing power and the enough memory capacity of storage system, to guarantee more high reliability and the availability of system;
High availability: in the dirigibility that fully takes into account system, avoid any Single Point of Faliure, to guarantee the safety of reliable and data of system;
The system expandability: make system there is good HardwareUpgring ability along with the growth of business, meet the upgrading needs to entire system performance/processing power, adapt to now and following needs.
Security: require to possess higher security, the normal operation that assurance system can be safe and reliable.
Manageability: can monitor all system resource behaviours in service, statistical analysis of performance, fault diagnosis warning etc. by software.
(2) hardware system comprises following main hardware:
Wherein, invoice processing power as requested of the configuration quantity of intelligent typing terminal and tax dedicated scan instrument and the treatment effeciency of separate unit intelligence typing terminal and definite plant factor are carried out to calculative determination.
As required, reach the processing power of 3000 parts/day, computation process is as follows:
According to reality test, the processing time of average every invoice (comprise and preparing and the power cut-off time) is 33.7s.Thus, the processing power at full capacity of separate unit terminal is 60*60*8/33.7=855 part/sky, considers the plant factor 0.7 under normality, and the terminal quantity that system need to configure is 3000/ (0.7*855)=5.
As shown in Figure 1, receipt processing system mainly comprises: careful terminal, database server, standby server, SAP system are tested in several invoice scannings; It is all two-way communication that described database server and invoice scanning are tested between careful terminal, standby server, SAP system; Described invoice scanning is tested careful terminal and is comprised invoice dedicated scan instrument and carry invoice scanning the PC terminal of testing careful system client; Described SAP system comprises concentrated careful terminal, SAP invoice checking treatment platform, SAP DMS management platform and the existing business module tested of SAP invoice.
As shown in Figure 2, invoice scanning is tested careful terminal (local database server) picture of scanning is sent to SAP DMS management platform, and invoice scanning is tested careful terminal (local database server) and tested post-trial result and send to SAP invoice to concentrate to test careful terminal self-service.SAP invoice concentrate test examine terminal by testing post-trial result, send to SAP invoice checking treatment platform.
As shown in Figure 3, described by the self-service invoice intelligence typing completing of supplier with automatically test careful job step and be divided into the following steps:
Step 1: supplier logs in invoice recognition system, selects order;
Step 2: supplier opens scanner, puts on request individual invoice and builds scanner cover plate;
Step 3: scan and identify invoice, obtain invoice structural data;
Step 4: as this order has multiple invoices, repeating step three, completes the scanning recognition of the whole invoices of this order;
Step 5: upload invoice structural data;
Step 6: check and correction invoice data, system is carried out verification to invoice data on backstage automatically according to the invoice verification rule of ERP data and system customization; If meet verification rule, system can be pointed out and upload successfully, the typing of the invoice of this order intelligence with automatically test the bundle of concluding, enter step 8; If do not meet verification rule, upload failure, system also has the problem that corresponding miscue exists with explanation invoice, enters step 7;
Step 7: supplier checks invoice collation relevant information one by one according to above-mentioned prompting, if invoice is errorless, is the identification problem of invoice, corrects and preserve strictly according to the facts invoice data according to ticket information, then enters step 6; If find, invoice is wrong, may be following reason: invoice issuing is wrong, invoice wrong or invoice number corresponding to order be to not yet completing typing, now need corresponding order to prepare correct invoice, delete the wrong invoice having scanned, then enter step 3;
Step 8: continue to process these other orders that need settle accounts;
Step 9: supplier need settle accounts order by this and all finish dealing with, logs off and fetches invoice, finishes.
As shown in Figure 4, the job step of described invoices processing method is divided into the following steps:
Step 1: start, SAP invoice is concentrated to test and examined whether this invoice business of terminal judges is particular service; If particular service just enters step 5; If not particular service, just enter step 2;
Step 2: supplier logs in invoice scanning and tests careful system;
Step 3: Supplier Selection, after settling accounts procurement contract, adopts invoice dedicated scan instrument scanning invoice;
Step 4: when supplier submits invoice data to, invoice scanning is tested and examined terminal and on backstage, invoice data is tested automatically carefully, checks that whether invoice is consistent with procurement contract information, returns to step 4 if inconsistent; If unanimously just invoice data is saved in to local database server, and be submitted to ERP DMS management system, then enter step 6;
Step 5: particular service is carried out to the manual input of invoice information;
Step 6: supplier tests careful member to invoice and submits an invoice of having uploaded to, invoice is tested careful member and is examined terminal examination invoice data by concentrated the testing of SAP invoice; If examination result correctly just enters step 7, if incorrect, just finish;
Step 7: invoice is tested and examined member's confirmation invoice data, provides invoice confirmation of receipt list to vendor print;
Step 8: clearing accounting checking of invoice data; If checked result correctly just enters step 9; If incorrect, just return to step 6;
Step 9: SAP invoice checking treatment platform is prefabricated invoice voucher in batches, the generation accounts payable of transferring items after audit, finishes.
Although above-mentioned, by reference to the accompanying drawings the specific embodiment of the present invention is described; but not limiting the scope of the invention; one of ordinary skill in the art should be understood that; on the basis of technical scheme of the present invention, those skilled in the art do not need to pay various modifications that creative work can make or distortion still in protection scope of the present invention.
Claims (10)
1. a careful receipt processing system is tested in self-help intelligent typing, it is characterized in that, mainly comprises:
Careful terminal, database server, standby server, SAP system are tested in several invoice scannings;
Careful terminal is tested in invoice scanning provides invoice dedicated scan instrument to carry out the self-service intelligent typing that completes invoice data to supplier, for scanning input, obtain invoice data and the picture after scanning recognition is sent to ERP DMS management system, the supplier in SAP system and procurement contract information can be returned the scanning to invoice and test careful terminal;
Careful terminal is tested in described invoice scanning, provides and has comprised that user identifies, treats that contract for settling accounts inventory shows inquiry, invoice scanner uni data acquisition, invoice data correction, invoice information automatic check function; Self-help intelligent typing is tested and examined the scheme taked of receipt processing system is by SAP download interface program, timing will test examine desired data from SAP system synchronization to local database server, supplier information, the contract information of formation local data base; The typing of invoice, test that to examine to be foundation according to the data that leave in local database server, local database server constantly receives the request of access from multiple client terminals, by invoice, scan and test careful terminal, in supplier, held the scanning recognition of invoice data and automatically tested careful; Self-service testing examined desired data and comprised: supplier data, contract dataset and purchase number formulary certificate;
Described invoice scanning is tested careful terminal and is comprised invoice dedicated scan instrument and carry invoice scanning the PC terminal of testing careful system client;
Described SAP system comprises concentrated careful terminal, SAP invoice checking treatment platform and the ERP DMS management system tested of SAP invoice;
Described SAP invoice is concentrated and is tested careful terminal, for examining the validity of invoice, to whether meeting three single couplings, examines;
Described SAP invoice checking treatment platform, formally transfers items with invoice for invoice voucher is automatically prefabricated;
Described ERP DMS management system, for the stores archive of invoice photo-document, and sets up the associated of invoice image documents and purchase order;
It is all two-way communication that described database server and invoice scanning are tested between careful terminal, standby server, SAP system.
2. a kind of self-help intelligent typing as claimed in claim 1 is tested and is examined the applied method of receipt processing system, it is characterized in that, is divided into the following steps:
Step 1: start, SAP invoice is concentrated to test and examined whether this invoice business of terminal judges is particular service; If particular service just enters step 5; If not particular service, just enter step 2;
Step 2: supplier logs in invoice scanning and tests careful terminal;
Step 3: Supplier Selection, after settling accounts procurement contract, adopts invoice dedicated scan instrument scanning invoice;
Step 4: when supplier submits invoice data to, invoice scanning is tested and examined terminal and on backstage, invoice data is tested automatically carefully, checks that whether invoice is consistent with procurement contract information, returns to step 4 if inconsistent; If unanimously just invoice data is saved in to local database server, and be submitted to ERP DMS management system, then enter step 6;
Step 5: particular service is carried out to the manual input of invoice information;
Step 6: supplier tests careful member to invoice and submits an invoice of having uploaded to, invoice is tested careful member and is examined terminal examination invoice data by concentrated the testing of SAP invoice; If examination result correctly just enters step 7, if incorrect, just finish;
Step 7: invoice is tested and examined member's confirmation invoice data, provides invoice confirmation of receipt list to vendor print;
Step 8: clearing accounting checking of invoice data; If checked result correctly just enters step 9; If incorrect, just return to step 6;
Step 9: SAP invoice checking treatment platform is prefabricated invoice voucher in batches, the generation accounts payable of transferring items after audit, finishes.
3. method as claimed in claim 2, is characterized in that, the concrete steps of described step 3 are:
(3-1): supplier opens invoice dedicated scan instrument, put on request individual invoice and build scanner cover plate;
(3-2): scan and identify invoice;
(3-3): as this order has multiple invoices, repeating step three, completes the scanning recognition of the whole invoices of this order;
(3-4): the lift-launch invoice scanning that utilizes invoice scanning to test careful terminal is tested the PC terminal of the system of examining and uploaded invoice data;
4. method as claimed in claim 2, is characterized in that, the concrete steps of described step 4 are:
(4-1): invoice information automatic Verification, system is carried out verification to invoice data on backstage automatically according to the invoice verification rule of order, ERP business datum and system customization; If meet verification rule system can point out and upload successfully, the invoice intelligence typing of this order with automatically test the bundle of concluding, system continues these other orders that need settle accounts of processing; If do not meet verification rule, upload failure, system also has the problem that corresponding miscue exists with explanation invoice, enters (4-2);
(4-2): supplier checks invoice collation relevant information one by one according to above-mentioned prompting, if invoice is errorless, be the identification problem of invoice, according to ticket information, correct and preserve strictly according to the facts invoice data, then enter (4-1); If find, invoice is wrong, and if be following reason: invoice issuing is wrong, invoice wrong or invoice number corresponding to order be to not yet completing typing, now need corresponding order to prepare correct invoice, delete the wrong invoice having scanned, then enter step 3;
(4-3): supplier need settle accounts order by this and all finish dealing with, log off and fetch invoice, finishing.
5. method as claimed in claim 2, is characterized in that,
Careful terminal is tested in the invoice scanning of described step 4 provides invoice dedicated scan instrument to carry out the self-service intelligent typing that completes invoice data to supplier, for scanning input, obtain invoice data and the picture after scanning recognition is sent to ERP DMS management system, the supplier in SAP system and procurement contract information can be returned the scanning to invoice and test careful terminal; Described SAP system is also by the invoice scan-data in system and the invoice Auto-matching verification between taxation declaration data, retrieve any inconsistent invoice of existence seven factor data between two systems, offer managerial personnel and carry out corresponding inspection and subsequent treatment, meet the requirement that account tax conforms to; Described seven factor datas are 1 invoice code, 2 invoice numbers, 3 make out an invoice date, 4 amount of money, 5 amounts of tax to be paid, 6 purchasing unit Taxpayer Identification Numbers, 7 sales unit's Taxpayer Identification Numbers;
The invoice scanning of described step 4 is tested the SAP invoice of examining terminal and step 6 and is concentrated to test and examine between terminal real-time, interactive invoice data and test careful status information;
The ERP DMS management system of described step 4 strengthens exploitation and realizes in existing SAP DMS system, as the stores archive system of invoice photo-document, and sets up the associated of invoice image documents and procurement contract; Main process comprises: scanner scanning invoice obtains invoice image file; Invoice image file is kept to local database server; ERP system timing is obtained invoice image file from invoice scanning system; By invoice image file upload to ERP DMS management system.
6. method as claimed in claim 2, is characterized in that,
Careful terminal is tested in the invoice scanning of described step 3 and step poly-four, provides and has comprised that user identifies, treats that contract for settling accounts inventory shows inquiry, invoice scanner uni data acquisition, invoice data correction, invoice information automatic check function; Timing will test examine desired data from SAP system synchronization to local database server, form supplier information, the contract information of local data base; The typing of invoice, test that to examine to be foundation according to the data that leave in local database server, it constantly receives the request of access from multiple client terminals, by invoice, scan and test careful terminal, in supplier, held the scanning recognition of invoice data and automatically tested careful; Self-service testing examined desired data and comprised: supplier data, contract dataset and purchase number formulary certificate; Because data volume is larger, to consider and reduce SAP system loading, the synchronization scenario of above-mentioned data is regularly to incite somebody to action more new data every day to be passed to local database server by SAP system.
7. method as claimed in claim 6, is characterized in that,
Described contract dataset is processed the scope of procurement contract for limiting the current permission of supplier, and whether qualified for checking the invoice data that supplier submits to, scope is Dd every day and the procurement contract of not making out an invoice, transmit data and comprise: purchase order number, the purchase order amount of money, the purchase order amount of tax to be paid, settlement amounts, procurement contract are settled accounts sign, arrival date, factory's title, vendor number, contract in batches and whether are allowed to settle accounts identification data;
When described supplier data is logined for verification supplier, whether duty paragraph is correct, and the corresponding table as vendor number with duty paragraph checks that whether the duty paragraph in invoice is corresponding with the vendor number in purchase order; Scope is that supplier is newly-increased, the supplier of change, transmit data and comprise: vendor number, vendor name, Taxpayer Identification Number, supplier's address phone, supplier data in SAP system deleted or freeze after, data mode also will be delivered to invoice scanning recognition system;
Whether the described number formulary of purchasing according to correct for the side's of purchasing information of verification invoice, transmit data and comprise: purchasing unit coding, purchasing unit title, Taxpayer Identification Number, address phone;
Described user's identification refers to that supplier inputs Taxpayer Identification Number by keyboard, when duty paragraph input is correct, logs in and is verified, and enters into next step operation, otherwise the input error of prompting duty paragraph need to be re-entered;
It is described after contract for settling accounts inventory shows that inquiry refers to that supplier logs in, can directly browse to the procurement contract inventory that our unit possesses terms of settlement, and the factory's title, entry time, the contract that show each contract do not contain tax volume, total Value of Contract information, this contract that need settle accounts of Supplier Selection carries out invoice scanning, realizes easily the associated of invoice data and order;
Described invoice scanner uni data acquisition refers to the invoice information recognition function that supplier provides by invoice dedicated scan instrument, scanning invoice data and picture are delivered to PC terminal, PC terminal is converted into structural data by the unstructured information on invoice, system log (SYSLOG) invoice scan-data and image information, and be saved in local database server;
Described invoice data correction refers to that whether seven factor datas of supplier's desk checking scanning recognition are correct, if all identification is correct for invoice information corresponding to this order, uploads; Otherwise by uploading after supplier's update information, now system can be made eye-catching mark to modification information again, to point out invoice to test the personnel of examining, modification information is carried out to secondary-confirmation work, with certified invoice accuracy;
Described invoice information automatic Verification refers to when supplier confirms to upload, system will check according to the invoice data verification rule of working out the information of uploading, mainly comprise following aspect: seller and buyer's duty paragraph whether correct, whether the date of making out an invoice correct, invoice is consistent containing tax volume with order containing tax volume, invoice does not contain difference that tax volume and order do not contain tax volume whether within tolerance; Automatically test and examine the data passed through, system passes to SAP system by invoice data in real time by local database server, comprises seven factor datas of seven factor datas, user's revision of invoice scanning, the address of modified logo, submission date, invoice picture whether; Test careful unsanctioned data and be kept at local database server, after being modified by supplier, submission is tested careful again.
8. method as claimed in claim 2, is characterized in that,
The SAP of described step 6 concentrates to test and examines terminal for examining the validity of invoice, to whether meeting three single couplings, examines;
The SAP of described step 6 concentrates to test and examines terminal the invoice data of having examined is sent to SAP invoice checking treatment platform;
The SAP invoice of described step 6 is concentrated and is tested careful terminal, by integrated invoice business information interface, for invoice, testing the personnel of examining carries out invoice and confirms to provide comprehensive and up-to-date business datum, invoice to test the personnel of examining at SAP invoice, to concentrate to test in careful terminal invoice is examined; SAP invoice is concentrated to test and is examined the structural data that terminal Real-time Obtaining imports into from local database server, show invoice data and corresponding procurement contract information, and invoice data is carried out automatic Verification and shows check results, show in-problem data with color and warning mark, help to test the personnel of examining and test to examine and confirm operation; Described SAP invoice concentrates the automatic Verification content of testing careful terminal to comprise: whether supplier, when the scanning of operation invoice, revises overscanning data; Whether procurement contract data changed on the same day; Whether procurement contract is for settle accounts in batches; Whether procurement contract is not consistent with the amount of money of receiving containing tax volume; Received and do not made out an invoice the amount of money and invoice containing the difference of tax volume whether within tolerance; Whether procurement contract is consistent with invoice gross containing tax volume.
9. method as claimed in claim 2, is characterized in that,
The particular service of described step 5 refers to Bu Shi our unit of Gou Fang unit or the Bu Shi procurement contract supplier of Xiao Fang unit but need to complete the invoice business of accounting processing; because cannot pass through the typing of invoice scanning system, need concentrate to test at invoice and examine terminal and test the manual typing invoice data of the personnel of examining and examine and pass through by invoice;
The invoice confirmation of receipt list of described step 7, lists whole invoice schedules of the corresponding procurement contract of this submission of supplier, by invoice, is tested and is examined member and receive an a/d and on confirmation form, sign and confirm and hand over supplier to join voucher as invoice; Content comprises vendor name, procurement contract number, invoice number, tests the personnel of examining, tests and examine the date;
Invoice in the invoice checking treatment platform of described step 9 is the prefabricated platform of transferring items in batches, in existing ERP system, strengthening exploitation realizes, batch, invoice voucher generation automatically and the function of transferring items are provided, and can customize the poor processing mode of tax of all kinds business; The prefabricated program of transferring items of invoice batch is tested careful system Real-time Obtaining from invoice and has been tested the careful invoice data passing through, realize batch invoice voucher prefabricated, and record the prefabricated voucher number of invoice, supply user's checking of invoice content and carry out invoice verification and transfer items, the groundwork that makes accounting process is no longer input data, but checks data; The SAP invoice checking treatment platform of described step 9 comprises in batches prefabricated transfer items platform and the invoice platform of formally transferring items, be mainly used in invoice voucher automatically prefabricated and invoice formally transfer items.
10. method as claimed in claim 2, is characterized in that,
The scanning of described invoice test careful terminal, SAP invoice concentrate test careful terminal, SAP invoice checking treatment platform all provides invoice query function, after user logs in, real-time query invoice data and current treatment state thereof; System provides multiple queries condition to facilitate the inquiry of invoice, and the querying condition providing comprises: buying voucher number, invoice code, invoice number, the date of invoice, supplier's duty paragraph, test and examine the date, test careful state, prefabricated voucher numbering, prefabricated voucher date, invoice taxation declaration date.
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